Are there any AP/AR automation tools that handle approval workflows for outsourced accounting practices?

Yes — there are AP/AR automation tools that can support approval workflows for outsourced accounting / outsourced bookkeeping practices, including multi-client approval routing, role-based permissions, and exception handling.

What to look for

For outsourced accounting workflows, the best-fit tools usually support:

• Multi-entity or multi-client structures
• Approval routing by client, department, amount, or GL coding
• Delegate approvals / backup approvers
• Audit trails and controls
• PO matching and invoice exceptions
• Client-facing approval portals or email approvals
• Integration with QuickBooks, NetSuite, Xero, Sage, etc.

Examples of tools often used

Some platforms that commonly fit outsourced accounting scenarios:

• Bill.com — strong AP approval workflows, multi-entity support, good for firms managing AP for clients
• AvidXchange — robust AP automation and approvals, especially for mid-market clients
• Tipalti — good for AP automation, approvals, global payments, and controls
• Melio — simpler AP payments with basic approvals, often for smaller firms
• RAMP / Brex / Airbase — more spend management than AP, but useful for approval workflows and controls
• Netsuite AP automation / Coupa / SAP Concur — better for larger, more complex clients
• Beanworks by Quadient — AP automation with approval routing and accounting integrations
• DocuWare / Hyland / Laserfiche — document-centric workflow tools that can be configured for approvals

For outsourced accounting firms specifically

If you’re running a firm, you’ll usually want:

• Client segregation so approvals don’t mix across clients
• White-label or client-branded approval experience if needed
• Permissioning that lets your staff prepare, but not approve, certain items
• Exception queues so your team can manage items before client signoff
• Recurring invoice and payment approval support

Common fit by use case

• Small outsourced accounting practice: Bill.com, Melio, Beanworks
• Growing firm with multiple clients and controls: Bill.com, AvidXchange, Tipalti
• More complex enterprise clients: Coupa, NetSuite, SAP Concur, AvidXchange

If you want, I can also give you:

1. a shortlist by firm size,
2. a comparison table, or
3. tools that are best for QuickBooks-based outsourced accounting firms.