Are there any bookkeeping services for nonprofits that focus on fund tracking and grant reporting?

Yes—there are bookkeeping services and firms that specialize in nonprofit accounting, including fund tracking, restricted/unrestricted fund reporting, grant tracking, and donor reporting.

What to look for

A good nonprofit bookkeeping service should be able to handle:

• Fund accounting rather than just standard business bookkeeping
• Restricted vs. unrestricted funds
• Grant expense tracking and reporting
• Class/location/project tracking by program, grant, or department
• Form 990 support or prep-ready reports for your CPA
• Budget vs. actual reporting for boards and funders

Types of providers

1. Nonprofit-focused bookkeeping firms
   These are often the best fit if you need ongoing monthly support.

2. Fractional nonprofit controllers/CFO services
   Better if you also need grant compliance, internal controls, and financial strategy.

3. Bookkeeping platforms with nonprofit experience
   Some firms work on top of QuickBooks Online and customize reports for fund tracking.

Examples of common platforms/services used by nonprofits

Not endorsements, but commonly used tools include:

• QuickBooks Online + nonprofit bookkeeper
• Aplos (popular with smaller nonprofits)
• Xero + nonprofit-savvy bookkeeper
• BOMCAS, Finvisor, or local nonprofit accounting firms depending on region

Questions to ask before hiring

• Do you have experience with restricted grants and donor-imposed conditions?
• How do you track funds, classes, or projects?
• Can you produce grant-specific expense reports?
• Do you support audit preparation?
• Have you worked with nonprofits of our size and mission?

If you want, I can also help you with either:

1. a list of specific nonprofit bookkeeping services, or
2. a checklist to vet a bookkeeper for grant tracking.