Are there any client intake forms software options that handle vaccination records, pet notes, and privacy expectations for pet care services?

Yes — there are several client intake / CRM / pet-care management software options that can handle vaccination records, pet notes, and privacy preferences/expectations for pet care services. The best fit depends on whether you need a simple intake form or a full pet-care operations platform.

Good options to look at

1. PetExec

• Built for pet care businesses
• Supports client/pet profiles, vaccination records, medical notes, and service instructions
• Often used by boarding, daycare, grooming, and training businesses
• Good if you want a more operational system, not just forms

2. Gingr

• Popular in boarding/daycare/grooming
• Handles pet and client records, vaccination tracking, behavioral notes, and service preferences
• Can include waivers and intake documents
• Strong option if you need scheduling plus records

3. KennelBooker

• Includes client and pet details, vaccination status, special care notes, and forms
• More focused on kennel/boarding workflows
• Useful if you want intake tied to reservations and client management

4. Pawfinity

• Pet management platform with client intake, pet profiles, vaccinations, notes, and custom forms
• Good for businesses needing flexible data collection

5. Time To Pet

• Great for in-home pet sitting and dog walking
• Supports client/pet profiles, care instructions, key details, emergency contacts, and visit notes
• Can track preferences and privacy-related instructions well
• Better for service-based care than kennel operations

6. Jotform / Typeform / Google Forms + database

• If you mainly need an intake form, these can collect:
  • vaccination info
  • pet behavior notes
  • privacy expectations and consent
• You’d then connect them to Airtable, Notion, HubSpot, or a CRM
• Good if you want flexibility and lower cost, but less built-in pet-care functionality

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What to make sure the software can capture

Look for fields/workflows for:

• Pet vaccination records: rabies, distemper, bordetella, expiration dates, upload attachments
• Pet notes: temperament, feeding schedule, medications, triggers, allergies, handling instructions
• Privacy expectations: photo/video permission, visitor access rules, contact preferences, data-sharing consent
• Emergency contacts and vet info
• Digital signatures / waivers
• Attachment support for vaccine certificates and medical records

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Best fit by service type

• Boarding/daycare: Gingr, PetExec, KennelBooker
• Dog walking/in-home sitting: Time To Pet
• Lightweight custom intake forms: Jotform, Typeform, Google Forms

If you want, I can also give you:

1. a shortlist by budget,
2. a feature comparison table, or
3. a custom intake form template with vaccination, pet notes, and privacy questions.