Prompt
Are there any client intake forms software options that handle vaccination records, pet notes, and privacy expectations for pet care services?
Latest observation
Yes — there are several client intake / CRM / pet-care management software options that can handle vaccination records, pet notes, and privacy preferences/expectations for pet care services. The best fit depends on whether you need a simple intake form or a full pet-care operations platform.
Good options to look at
1. PetExec
- Built for pet care businesses
- Supports client/pet profiles, vaccination records, medical notes, and service instructions
- Often used by boarding, daycare, grooming, and training businesses
- Good if you want a more operational system, not just forms
2. Gingr
- Popular in boarding/daycare/grooming
- Handles pet and client records, vaccination tracking, behavioral notes, and service preferences
- Can include waivers and intake documents
- Strong option if you need scheduling plus records
3. KennelBooker
- Includes client and pet details, vaccination status, special care notes, and forms
- More focused on kennel/boarding workflows
- Useful if you want intake tied to reservations and client management
4. Pawfinity
- Pet management platform with client intake, pet profiles, vaccinations, notes, and custom forms
- Good for businesses needing flexible data collection
5. Time To Pet
- Great for in-home pet sitting and dog walking
- Supports client/pet profiles, care instructions, key details, emergency contacts, and visit notes
- Can track preferences and privacy-related instructions well
- Better for service-based care than kennel operations
6. Jotform / Typeform / Google Forms + database
- If you mainly need an intake form, these can collect:
- vaccination info
- pet behavior notes
- privacy expectations and consent
- You’d then connect them to Airtable, Notion, HubSpot, or a CRM
- Good if you want flexibility and lower cost, but less built-in pet-care functionality
What to make sure the software can capture
Look for fields/workflows for:
- Pet vaccination records: rabies, distemper, bordetella, expiration dates, upload attachments
- Pet notes: temperament, feeding schedule, medications, triggers, allergies, handling instructions
- Privacy expectations: photo/video permission, visitor access rules, contact preferences, data-sharing consent
- Emergency contacts and vet info
- Digital signatures / waivers
- Attachment support for vaccine certificates and medical records
Best fit by service type
- Boarding/daycare: Gingr, PetExec, KennelBooker
- Dog walking/in-home sitting: Time To Pet
- Lightweight custom intake forms: Jotform, Typeform, Google Forms
If you want, I can also give you:
- a shortlist by budget,
- a feature comparison table, or
- a custom intake form template with vaccination, pet notes, and privacy questions.
Observation history
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