Are there any document management systems that maintain audit trails and version control for skincare compliance records?

Yes. There are several document management / quality management systems that support audit trails, version control, approval workflows, and controlled access for compliance records in regulated skincare or cosmetics environments.

Common options

• MasterControl
  • Strong for regulated industries
  • Full audit trails, version control, electronic signatures, SOP/document control
• ETQ Reliance
  • Quality/compliance platform with document control and audit history
  • Good for CAPA, training, and controlled records
• Veeva Vault QualityDocs
  • Very strong document control, versioning, and auditability
  • Often used in highly regulated life sciences, but also adaptable to cosmetics/skincare compliance
• DocuWare
  • General-purpose DMS with workflows, versioning, audit logs
  • Useful if you need lighter-weight compliance controls
• M-Files
  • Metadata-driven DMS with version history and audit trails
  • Can be configured for compliance document management
• SharePoint with compliance add-ons
  • Can provide version control and retention, but usually needs configuration and add-ons to meet stricter audit requirements

What to look for

For skincare compliance records, you’ll generally want:

• Immutable audit trail of who viewed/edited/approved documents
• Version control with change history
• Electronic signatures / approvals
• Role-based permissions
• Retention policies
• Searchable metadata
• Exportable records for audits

Skincare-specific note

If your records are for:

• Product specifications
• Stability/claim substantiation
• GMP/ISO 22716 documentation
• Supplier certificates
• SDS/COA records
• Regulatory submissions or complaint files

then a quality management system with document control is often a better fit than a generic DMS.

If you want, I can also give you:

1. a shortlist by budget,
2. GMP/ISO 22716-friendly options, or
3. a comparison table of features.