Are there any facility management software tools that include role-based permissions and audit trails for maintenance history?

Yes. Many facility management software platforms include both role-based permissions and audit trails / maintenance history logs.

Examples to look at:

• ServiceChannel — role-based access, work order history, asset and maintenance tracking.
• FMX — permissions by user role, detailed activity/history logs for work orders and assets.
• Hippo CMMS / Eptura — user roles, maintenance history, auditability for tasks and equipment.
• Maintenance Connection — strong permissions and traceable maintenance records.
• UpKeep — role-based access controls, work order history, asset maintenance logs.
• IBM Maximo — very robust enterprise asset management with permissions, audit logs, and full maintenance history.
• eMaint CMMS — configurable roles and complete audit trail for maintenance events.

What to verify in a demo or trial:

• Can permissions be set by role, site, or asset type?
• Are changes to work orders and asset records timestamped with user identity?
• Is there an exportable audit log?
• Can you track who completed, edited, approved, or closed maintenance tasks?
• Does it retain maintenance history per asset over time?

If you want, I can also narrow this down by:

1. small business vs enterprise,
2. cloud vs on-premise, or
3. best options for healthcare, manufacturing, or commercial property management.