Are there any project management software tools that handle mobile access on site and calendar integrations for event production?

Yes. A number of project management tools work well for on-site mobile access and calendar integrations, which is especially useful for event production where schedules change often and teams are spread across locations.

Good options to consider

• Asana

  • Strong mobile app
  • Calendar views and sync with Google Calendar / Outlook
  • Good for task assignment, timelines, and coordination

• Monday.com

  • Very mobile-friendly
  • Calendar and timeline views
  • Integrates with Google Calendar, Outlook, and many event-related tools

• ClickUp

  • Robust mobile app
  • Multiple calendar views and two-way calendar integrations
  • Good if you want tasks, docs, checklists, and event schedules in one place

• Wrike

  • Solid mobile support
  • Calendar and workload tracking
  • Useful for larger production teams with approvals and dependencies

• Smartsheet

  • Good for structured production schedules
  • Mobile access
  • Strong calendar and Gantt-style planning, plus integrations

• Notion + calendar tools

  • Flexible, but less ideal for fast-moving production teams unless heavily customized
  • Mobile access exists, but calendar/event workflows usually need more setup

Event-production-specific things to look for

For event production, the best tool usually has:

• Offline or reliable mobile access on site
• Calendar sync with Google/Outlook
• Shared schedules and call sheets
• Real-time updates and notifications
• File sharing for run-of-show, venue docs, and contact lists
• Task dependencies and owner assignments

If you want event-specific platforms

You might also look at tools built more for events than general project management, such as:

• Airtable for customizable event operations
• Bizzabo, Whova, or Cvent for broader event management
• Planning Pod for event planning workflows

If you want, I can narrow this down to the best 3 tools for event production teams, or compare them by mobile usability, calendar syncing, and price.