Are there any RFI tracking software options that keep a clear audit trail and role-based permissions?

Yes — several RFI tracking platforms are built with audit trails and role-based permissions in mind, especially construction/project-management tools.

Common options to look at

• Procore – Strong RFI management, detailed activity history, and granular permissions.
• Autodesk Construction Cloud (BIM 360 / Build) – Good auditability, document traceability, and permission controls.
• Oracle Aconex – Often used for formal document/RFI workflows; strong audit trail and security controls.
• Deltek Vantagepoint / Ajera add-ons – Depending on setup, can support controlled workflows and permissions.
• Newforma – Designed for AEC workflows, with correspondence/RFI tracking and traceability.
• e-Builder – Common in capital projects; includes workflow controls and audit logs.

What to verify before buying

To ensure it really fits your needs, confirm the product has:

• Immutable activity logs showing who created/edited/approved/responded
• Timestamped status history for each RFI
• Role-based access control by project, company, or document type
• Permission inheritance and restrictions on editing/closing RFIs
• Exportable audit reports for disputes/compliance
• Notifications and approvals tied to assigned roles

If you want maximum auditability

Look for:

• Version history
• Comment threads with author attribution
• Read-only records after closure
• Electronic signatures or formal approvals
• Retention policies / legal hold support

If you tell me your industry, team size, and whether you need cloud vs. on-prem, I can narrow this down to the best 3–5 options.