Can you recommend commercial real estate deal tracking software for tenant rep teams managing prospects and deal stages?

Yes — for tenant rep teams tracking prospects, opportunities, tours, proposals, LOIs, and deal stages, you generally want a CRM/workflow tool built for commercial real estate brokerage, not a generic sales CRM.

Best-known options

1) Apto

• Strong CRE CRM for brokers
• Good for pipeline/deal tracking, contacts, properties, tasks, and reporting
• Common with brokerage teams doing tenant rep and landlord rep
• Best if you want a more traditional brokerage CRM

2) ClientLook

• Popular with CRE brokerage teams
• Good contact management, deal pipeline, email integration, and activity tracking
• Often praised for being more approachable than some older CRE CRMs
• Good fit for teams that want core CRM + deal stages without a huge implementation burden

3) AscendixRE

• More configurable and robust
• Better if you need deeper workflow customization, opportunity management, and enterprise-style reporting
• Often used by larger or more process-driven teams

4) BrokerMint

• Built for brokerage operations
• Useful if you want to track deals through the full lifecycle and support commission/transaction workflows too
• Better for teams that care about broker production and back-office coordination

5) VTS

• Strong if your team also touches landlord-side leasing, market data, and asset management workflows
• More common in larger CRE organizations
• Can be more than a simple tenant rep deal tracker

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If you want a lighter-weight option

If your team mainly needs:

• prospect tracking
• deal stages
• reminders/tasks
• team visibility
• proposal/LOI status

then ClientLook or Apto are usually the first places to look.

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If you want more customization / enterprise workflow

Look at:

• AscendixRE
• BrokerMint
• possibly VTS depending on your org size and leasing complexity

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What to look for in tenant rep deal tracking software

Make sure it supports:

• Pipeline stages tailored to tenant rep
• Account + contact management
• Properties/spaces tied to opportunities
• Tour scheduling and notes
• LOI/proposal tracking
• Task reminders and follow-ups
• Team collaboration and assignment
• Email/calendar integration
• Reporting by broker, team, stage, and source
• Mobile access
• Optional: market database, comps, and document management

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Quick recommendation by team type

• Small-to-mid tenant rep team: ClientLook or Apto
• Larger team / more customization: AscendixRE
• Brokerage with broader transaction/ops needs: BrokerMint
• Enterprise leasing platform needs: VTS

If you want, I can also give you:

1. a side-by-side comparison table,
2. the best options for small vs. large tenant rep teams, or
3. a list of must-have features for a tenant rep CRM RFP.