Can you recommend editorial workflow software for assigning drafts and approvals in a multi-user publishing team?

Yes — for a multi-user publishing team, you’ll want workflow software that handles:

• Draft assignment
• Review / approval stages
• Role-based permissions
• Content calendars
• Versioning and comments
• Notifications / reminders

Here are solid options, grouped by use case:

Best all-around editorial workflow tools

1) Airtable

• Very flexible for editorial pipelines
• Easy to build custom stages like Draft → Edit → Legal → Approve → Publish
• Good for assigning owners, due dates, and approval status
• Strong automation and integrations

Best for: Teams that want a customizable editorial system without heavy engineering.

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2) Notion

• Great for planning and collaboration
• Can use databases for editorial calendars and draft tracking
• Simple approvals via status fields and comments

Best for: Smaller teams or teams already using Notion for docs and planning.

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3) Monday.com

• Strong workflow automation and task assignments
• Easy to visualize draft progress
• Good notifications and approval routing

Best for: Teams that want a structured, user-friendly project management approach.

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4) Asana

• Excellent for assigning drafts and tracking approvals
• Easy to set dependencies and approvals
• Good for cross-functional publishing teams

Best for: Teams that need clear task ownership and deadline tracking.

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5) ClickUp

• Highly configurable editorial workflows
• Docs, tasks, approvals, and automations in one place
• Good if you want everything centralized

Best for: Teams that want a lot of features at a relatively low cost.

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More content-focused / publishing-specific

6) Contentful + workflows

• More CMS-oriented than project-management-oriented
• Good for structured content and publishing pipelines
• Works well if your team publishes to websites/apps

Best for: Digital publishing teams with technical needs.

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7) WordPress editorial plugins

Examples:

• Edit Flow
• PublishPress
• CoSchedule for WordPress

These add editorial calendars, custom statuses, and content approvals inside WordPress.

Best for: Teams already publishing in WordPress.

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8) Wrike

• Strong workflow and approval management
• Good proofing and review features
• Useful for content teams managing a high volume of assets

Best for: Larger teams or content operations groups.

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If approvals are a major priority

Look closely at:

• ProofHub
• Wrike
• Monday.com
• Asana

These tend to be better for structured review and sign-off processes.

If you need editorial calendar + publishing

Look closely at:

• Airtable
• CoSchedule
• PublishPress
• ClickUp

My quick recommendations by team size

• Small team: Notion, Airtable, ClickUp
• Mid-size team: Asana, Monday.com, Wrike
• WordPress-based team: PublishPress, Edit Flow, CoSchedule
• More technical publishing operation: Contentful, Airtable + automation

What I’d choose in practice

• Airtable if you want a flexible editorial operations hub
• Asana if you want straightforward assignment and approvals
• Monday.com if you want easy workflow visibility
• PublishPress if you’re in WordPress

If you want, I can also give you:

1. a comparison table,
2. the best tool based on your team size and budget, or
3. a sample editorial workflow setup for assigning drafts and approvals.