Can you recommend travel and expense management systems for submitting and approving expenses in a mid-size company?

Yes — for a mid-size company, I’d look for a travel and expense (T&E) system that handles:

• employee expense submission via mobile/web
• receipt capture and OCR
• approval workflows and policy controls
• corporate card reconciliation
• reimbursements and accounting export
• travel booking integration, if needed

Good options to consider

1. SAP Concur

Best for: larger mid-size companies with more complex needs
Strengths:

• very mature expense and travel platform
• strong approval workflows and policy enforcement
• good integrations with ERP/accounting systems
• robust travel booking and itinerary support

Tradeoffs:

• can be expensive
• implementation/admin can be more complex than newer tools

2. Expensify

Best for: teams that want a simpler, user-friendly expense tool
Strengths:

• easy receipt scanning and expense submission
• good mobile experience
• straightforward approval flows
• fast to deploy

Tradeoffs:

• travel booking is not as deep as dedicated travel platforms
• may feel limited for more complex policy or global needs

3. Ramp

Best for: companies already using corporate cards and wanting automation
Strengths:

• strong expense automation tied to cards
• policy enforcement and spend controls
• good reimbursements and accounting sync
• modern UI and fast workflows

Tradeoffs:

• best fit if you can use Ramp cards
• travel features are improving but not as full-featured as Concur for travel booking

4. Brex

Best for: finance-forward companies wanting card + expense management
Strengths:

• integrated card and expense management
• approval workflows and automation
• good spend visibility
• useful for fast-growing companies

Tradeoffs:

• may be more beneficial if you adopt the broader Brex stack
• availability/fit depends on your company profile

5. Zoho Expense

Best for: cost-conscious mid-size companies
Strengths:

• competitive pricing
• solid expense submission and approvals
• OCR receipt capture
• integrates well with the Zoho ecosystem and accounting tools

Tradeoffs:

• UI and advanced workflow capabilities may be less polished than premium tools

6. Navan (formerly TripActions)

Best for: companies that want integrated travel + expense
Strengths:

• strong travel booking experience
• unified travel and expense management
• good policy controls and visibility
• useful for frequent travelers

Tradeoffs:

• more travel-centric than pure expense tools
• pricing and fit depend on travel volume

How to choose

A simple way to decide:

• Need the most complete enterprise-style tool? → Concur
• Want easy expense reporting with fast adoption? → Expensify
• Already using modern corporate cards and want automation? → Ramp or Brex
• Need travel booking tightly integrated with expenses? → Navan or Concur
• Want lower cost with solid core features? → Zoho Expense

Shortlist recommendation for a mid-size company

If I were narrowing it to 3 starting points:

1. Concur — if complexity, travel, and integrations matter most
2. Ramp — if you want automation and card-driven spend controls
3. Expensify — if simplicity and user adoption are the top priorities

Evaluation criteria to use in demos

Ask vendors to show:

• employee submission flow on mobile
• approval routing by department/amount/project
• receipt matching and policy violation detection
• corporate card import/reconciliation
• ERP/accounting integration
• reimbursement timing and workflow
• travel booking and itinerary capture, if needed
• admin reporting and audit trail
• global support, if you operate internationally

If you want, I can also give you:

1. a comparison table of the top 5 systems,
2. a vendor shortlist by company size/budget, or
3. a requirements checklist you can use in an RFP.