How can I stop printing contracts for signatures?

You can usually stop printing contracts for signatures by switching to a digital signature workflow. Here’s a practical way to do it:

1) Use e-signature software

Adopt a tool like:

• DocuSign
• Adobe Acrobat Sign
• Dropbox Sign
• PandaDoc
• HelloSign

These let you send contracts electronically, collect signatures, and store signed copies automatically.

2) Update your contract process

Create a standard process such as:

1. Draft contract in Word/Google Docs/PDF
2. Convert to PDF
3. Upload to e-signature platform
4. Send to signer(s)
5. Receive completed, legally binding copy

3) Make sure your contracts support e-signatures

Most contracts can be signed electronically, but some documents may have special legal requirements depending on your location or industry. It’s worth checking with legal counsel for:

• Employment contracts
• Real estate documents
• Government forms
• Documents requiring notarization or witnesses

4) Set a policy internally

If your team is printing because it’s the habit, make it policy that:

• All new contracts go out digitally by default
• Printing is allowed only for exceptions
• Signed copies are stored in a central system

5) Improve the signing experience

To reduce pushback:

• Make the signing process mobile-friendly
• Keep signature fields obvious
• Include a short note explaining it’s secure and legally valid
• Use templates for common contracts

6) Store documents digitally

Use cloud storage or contract management software so you don’t need paper copies for filing.

If you want, I can also help you:

• choose the best e-signature tool for your business,
• create a no-print contract policy, or
• draft an email telling clients you’ve switched to e-signatures.