How do I send 1099 copies to recipients by mail?

To mail 1099 copies to recipients, you generally need to send the recipient copy of each form to the person or business who received the income.

Basic steps

1. Prepare the 1099 form

   • Make sure the recipient name, address, and TIN are correct.
   • Print the correct recipient copy:
     • For most 1099s, this is usually Copy B or the “recipient” copy.

2. Use a secure envelope

   • Put each recipient’s 1099 in a separate envelope.
   • Use the address shown in your records for that recipient.

3. Mail it

   • Standard first-class mail is typically fine.
   • If you want proof of mailing, use certified mail or another trackable service.

4. Meet the deadline

   • Recipient copies are generally due by January 31 of the year after the income was paid.

Important note

If you are filing 1099s through a tax provider, payroll service, or accounting software, many can also mail recipient copies for you or let you e-deliver them with consent.

Best practices

• Double-check addresses before mailing.
• Keep a copy of each 1099 for your records.
• If a recipient’s address changed, use the most current one you have.

If you want, I can also tell you how to mail 1099s if you’re using IRS paper forms, or how to send them electronically instead.