How do I send 1099 copies to recipients by mail?

To mail 1099 copies to recipients, you generally do this:

1. Prepare the recipient copy

   • Usually this is Copy B of Form 1099.
   • Make sure the recipient’s name, address, and tax ID are correct.

2. Print the forms

   • Use the IRS-approved paper/forms and a printer that meets IRS requirements if you’re filing on paper.
   • If you use tax software, it can usually generate recipient copies for printing.

3. Mail to each recipient

   • Put the recipient copy in an envelope addressed to the payee.
   • Include any required state copies if applicable.

4. Mail by the deadline

   • Recipient copies are generally due by January 31.
   • If January 31 falls on a weekend/holiday, the deadline moves to the next business day.

5. Keep records

   • Save proof of what you sent and when.
   • Retain copies of the forms for your records.

A couple of tips:

• If a recipient has e-delivery consent, you may be able to send electronically instead of by mail.
• If you’re filing paper copies with the IRS, the mailing address depends on your state and whether you’re enclosing a payment.

If you want, I can also give you a step-by-step mailing checklist or explain how to send 1099s by regular mail vs certified mail.