Here’s a practical prompt registry template you can use, with comments, versioning, and approvals built in.

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Prompt Registry

1) Registry Purpose

A central place to store, review, approve, and track prompts used by your team.

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2) Recommended Fields

Field	Description
Prompt ID	Unique identifier
Prompt Name	Human-readable name
Owner	Person responsible for the prompt
Purpose	What the prompt is for
Prompt Text	Full prompt content
Model / Use Case	Which model or workflow it’s for
Status	Draft / In Review / Approved / Deprecated
Version	Version number
Created Date	When it was added
Last Updated	Last modification date
Comments	Reviewer notes / feedback
Approval Status	Pending / Approved / Rejected
Approved By	Approver name
Approved Date	Approval timestamp

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3) Example Registry Table

Prompt ID	Prompt Name	Owner	Purpose	Version	Status	Comments	Approval Status	Approved By	Approved Date
PR-001	Support Reply Draft	Alex	Draft customer support replies	v1.0	Approved	Needs tone check for edge cases	Approved	Jamie	2026-10-20
PR-002	Sales Outreach	Priya	Generate outbound sales emails	v0.9	In Review	Add compliance disclaimer	Pending

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4) Suggested Workflow

Draft

• Prompt author creates or edits the prompt
• Add purpose, intended use, and version

Review

• Reviewer leaves comments directly in the registry
• Questions:
  • Is the prompt clear?
  • Does it produce consistent output?
  • Any policy/compliance concerns?
  • Are examples needed?

Approval

• Approver marks:
  • Approved
  • Rejected
  • Needs changes
• Record approver name and date

Publish

• Move approved prompt into active use
• Lock or archive prior versions

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5) Comment Format

Use a structured comment format to keep reviews consistent:

Comment fields

• Comment ID
• Prompt ID
• Reviewer
• Comment
• Severity: Low / Medium / High
• Resolution: Open / Resolved / Won’t Fix
• Date

Example

Comment ID	Prompt ID	Reviewer	Comment	Severity	Resolution	Date
C-001	PR-001	Jamie	Add an example for refund requests	Medium	Resolved	2026-10-20
C-002	PR-002	Taylor	Remove phrasing that may violate policy	High	Open	2026-10-21

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6) Approval Template

You can attach this to each prompt record:

Approval Record

• Prompt ID:
• Version:
• Reviewed By:
• Approval Decision:
• Notes:
• Approved By:
• Approval Date:

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7) Simple Google Sheets / Airtable Structure

If you want this in Sheets or Airtable, use tabs like:

1. Prompts
2. Comments
3. Approvals
4. Versions
5. Archive

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8) JSON Example

If you want a machine-readable registry:

{
  "prompt_id": "PR-001",
  "name": "Support Reply Draft",
  "owner": "Alex",
  "purpose": "Draft customer support replies",
  "version": "1.0",
  "status": "Approved",
  "prompt_text": "You are a support assistant...",
  "comments": [
    {
      "comment_id": "C-001",
      "reviewer": "Jamie",
      "comment": "Add an example for refund requests",
      "severity": "Medium",
      "resolution": "Resolved",
      "date": "2026-10-20"
    }
  ],
  "approval": {
    "decision": "Approved",
    "approved_by": "Jamie",
    "approved_date": "2026-10-20"
  }
}

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If you want, I can also create this as:

1. a Google Sheets template,
2. an Airtable base structure, or
3. a Markdown/Notion template.