What are the best event and resource booking platforms for coordinating room, venue, and equipment availability?

Here are some of the best platforms for coordinating room, venue, and equipment availability, grouped by use case.

Best all-around event booking platforms

These are strong if you need to manage spaces + equipment + scheduling + approvals in one place.

1. Skedda

• Best for: room/space reservations, shared equipment, and simple resource scheduling
• Strengths:
  • Very good visual booking calendar
  • Easy self-service reservations
  • Rules, approvals, and access controls
  • Works well for offices, schools, studios, and community spaces
• Limits:
  • Less focused on full event planning beyond booking

2. EMS (Accruent EMS)

• Best for: universities, corporate campuses, hotels, and large venues
• Strengths:
  • Enterprise-grade room and venue management
  • Handles complex scheduling, service requests, and event logistics
  • Strong reporting and workflows
• Limits:
  • More complex and expensive
  • Usually overkill for small teams

3. Meeting Room 365

• Best for: office room booking integrated with Microsoft 365
• Strengths:
  • Native Microsoft/Outlook integration
  • Good for desk/room and equipment booking
  • Familiar interface for Office users
• Limits:
  • Better for workplaces than public event venues

4. Robin

• Best for: hybrid workplaces and office space management
• Strengths:
  • Room booking, visitor management, desk booking, analytics
  • Good UX and enterprise integrations
• Limits:
  • More workplace-focused than venue-focused

5. Tribeloo

• Best for: collaborative office room booking
• Strengths:
  • Easy room booking in Teams/Office environments
  • Good for team coordination and space visibility
• Limits:
  • Less suitable for full venue or event operations

Best for venue and event operations

If you need to manage events, contracts, catering, setup, AV, and venue inventory, these are stronger.

6. Momentus Technologies (formerly Ungerboeck)

• Best for: event venues, convention centers, arenas, and universities
• Strengths:
  • Very strong venue/event operations
  • Resource allocation, scheduling, billing, and event workflows
• Limits:
  • Enterprise-level implementation

7. EventPro

• Best for: venues and event management with scheduling and CRM
• Strengths:
  • Venue booking + event planning + resource management
  • Useful for multi-step event coordination
• Limits:
  • Less modern UI than some newer tools

8. Priava

• Best for: venues, museums, galleries, and hospitality spaces
• Strengths:
  • Venue booking and event management
  • Good for sales + operations workflow
• Limits:
  • Best suited to venue operators, not general office use

Best for equipment and asset booking

If equipment availability is a major concern, these can be helpful.

9. Cheqroom

• Best for: equipment checkout and asset tracking
• Strengths:
  • Great for cameras, AV gear, laptops, tools, and shared assets
  • Barcode/QR-based checkout
  • Availability and maintenance tracking
• Limits:
  • Not a full venue booking system

10. EZOfficeInventory

• Best for: shared equipment, assets, and maintenance
• Strengths:
  • Asset reservations, audits, repair workflows
  • Good for organizations that track lots of equipment
• Limits:
  • Room/venue booking is not its strongest area

11. Asset Panda

• Best for: asset management and equipment booking workflows
• Strengths:
  • Flexible asset tracking and reservations
  • Custom fields and workflows
• Limits:
  • Requires more setup/configuration

Best lightweight / budget-friendly options

Good if you want simpler scheduling without a heavy enterprise system.

12. Acuity Scheduling / Squarespace Scheduling

• Best for: appointment-style booking and small spaces
• Strengths:
  • Easy scheduling and payments
  • Good for studios, consult rooms, and small venue rentals
• Limits:
  • Not ideal for complex multi-resource event coordination

13. Google Calendar with resource calendars

• Best for: basic internal room/equipment booking
• Strengths:
  • Low cost, familiar, simple
  • Good for basic availability tracking
• Limits:
  • Limited workflow, approvals, and reporting

14. Microsoft Outlook / Exchange room resources

• Best for: organizations already in Microsoft 365
• Strengths:
  • Native room/resource booking
  • Easy for internal scheduling
• Limits:
  • Basic compared with dedicated platforms

Quick recommendations by scenario

• Office rooms + desks + simple equipment: Skedda, Robin, Meeting Room 365
• University/campus scheduling: EMS, Momentus
• Venue operations and event logistics: Momentus, EventPro, Priava
• Equipment-heavy organizations: Cheqroom, EZOfficeInventory
• Simple internal booking: Google Calendar, Outlook/Exchange
• Small business studio or appointment venue: Acuity

What to look for

When comparing platforms, prioritize:

• Real-time availability
• Multi-resource booking rules
• Approval workflows
• Equipment checkout and return tracking
• Calendar integrations (Google/Microsoft)
• Role-based permissions
• Reporting and utilization analytics
• Mobile access
• API/integrations with CRM, ERP, or ticketing tools

If you want, I can also give you:

1. a top 5 comparison table,
2. recommendations by company size, or
3. a shortlist specifically for offices, schools, or event venues.