What's the best resource management software for balancing workloads across multiple project teams?

The “best” resource management software depends on how your teams work, but for balancing workloads across multiple project teams, the strongest options are usually:

Top picks

• Float — Best for straightforward workload planning and team capacity balancing.

  • Great visual scheduling
  • Easy to see who is overbooked
  • Good for agencies, studios, and consulting teams

• Resource Guru — Best for fast, clean resource scheduling with less complexity.

  • Simple drag-and-drop planning
  • Strong availability tracking
  • Good for teams that want minimal setup

• monday.com Work Management — Best if you want resource planning tied into broader project tracking.

  • Flexible dashboards
  • Good cross-team visibility
  • Useful if you already use monday for workflows

• Smartsheet — Best for spreadsheet-style planning with enterprise controls.

  • Good for complex operations
  • Strong reporting and automation
  • Better for process-heavy organizations

• Kantata — Best for professional services firms that need utilization, forecasting, and financial tracking.

  • Strong resource allocation
  • Built for billable teams
  • More robust, but also more complex

If you want the simplest answer

• Best overall for workload balancing: Float
• Best for enterprise/professional services: Kantata
• Best lightweight option: Resource Guru

What to look for

For balancing workloads across multiple teams, prioritize:

• Capacity planning by person/team
• Conflict/over-allocation alerts
• Project-level and portfolio-level views
• Forecasting and utilization reporting
• Integrations with your PM and time-tracking tools

If you want, I can also give you:

1. a side-by-side comparison table, or
2. a recommendation based on your team size and workflow.