What's the best run-of-show software for coordinating live event cue changes across a touring production team?

For a touring production team coordinating live cue changes, the “best” run-of-show software usually depends on how your team works, but the strongest all-around options are:

Top picks

1. ShowFlow

Best overall for touring live event coordination

• Built for live productions, stage management, and cue tracking
• Good for multi-user collaboration and last-minute updates
• Easy to share timing, cue notes, and change logs with touring crews
• Usually the best fit if you need a true run-of-show tool rather than a generic project app

2. Cuez

Best for cue-based live production workflows

• Strong on cueing, scripting, and live show operations
• Good for productions that need real-time running order adjustments
• Useful if your team is tightly focused on show calling and content flow

3. Monday.com / Airtable

Best flexible option if you need custom workflows

• Not purpose-built for live cue calling, but highly adaptable
• Great for coordinating departments, approvals, and change tracking across a touring team
• Works well if you want one system for production management plus run-of-show data
• Airtable is especially good for building a custom ROS database

4. Notion

Best lightweight option for smaller teams

• Easy to build shared run-of-show docs, cue sheets, and production notes
• Good for collaboration, but less robust for live cue execution
• Better for planning than real-time show calling

If your priority is live cue changes specifically

Look for these features:

• Real-time sync across devices
• Cue versioning / change tracking
• Role-based permissions
• Offline access
• Timecode or show clock support
• Mobile-friendly viewing
• Commenting and approvals
• Fast duplicate/update propagation to all departments

My practical recommendation

• Large touring production with real cue calling: choose ShowFlow or Cuez
• Need to customize workflows across departments: choose Airtable
• Need a simple shared show bible / ROS: choose Notion

If you want, I can also give you:

1. a ranked comparison table,
2. the best choice by team size, or
3. a touring-production software stack for run-of-show + comms + cue management.