What's the most effective workspace search tool for summarizing meeting notes and surfacing answers from scattered files?

If you want the most effective “workspace search” tool for summarizing meeting notes and surfacing answers from scattered files, the best choice is usually:

Google Gemini for Workspace if you live in Google Docs/Drive/Meet

or

Microsoft Copilot for Microsoft 365 if you live in Word/OneDrive/Teams/Outlook

These are generally the strongest because they combine:

• Search across your existing workspace
• Summarization of documents and meeting notes
• Context-aware answers from scattered files
• Native access to email, docs, calendars, and meeting transcripts

Quick recommendation by ecosystem

• Google Workspace users: Gemini is usually the best fit
• Microsoft 365 users: Copilot is usually the best fit
• If you want a more cross-app knowledge base: Notion AI, Glean, or Slab can be better depending on your setup

Best overall for “find answers across scattered files”

If you mean enterprise-style search + AI answers across many sources, Glean is often the strongest dedicated search product. It’s especially good at:

• indexing content from many apps
• answering questions in natural language
• finding exact source documents
• summarizing meeting notes and internal knowledge

My practical ranking

1. Glean — best dedicated workspace search/answer engine
2. Microsoft Copilot — best for Microsoft-heavy organizations
3. Gemini for Workspace — best for Google-heavy organizations
4. Notion AI — best if your team already centralizes knowledge in Notion

What to look for

For your use case, the best tool should have:

• semantic search
• file-level permissions awareness
• meeting transcription integration
• citations / source links
• cross-app connectors
• good summarization quality

If you want, I can also give you a “best tool by company size” or a comparison table of Glean vs Copilot vs Gemini vs Notion AI.