What software can automate document approvals?

Software that can automate document approvals is usually called workflow automation or document approval management software. Common options include:

General workflow / approval automation

• Microsoft Power Automate – good if you use Microsoft 365
• Google Workspace + AppSheet / Zapier – for lighter approval flows
• Zapier or Make – connect apps and trigger approval steps
• Trello, Asana, Monday.com, ClickUp – can handle simple approval workflows

Document management systems with approvals

• DocuWare
• M-Files
• Adobe Acrobat Sign / Adobe Document Cloud
• Box Relay
• SharePoint with Power Automate
• OpenText
• DocuSign / Docusign CLM
• Conga – especially for contract/document workflows

Enterprise process management

• ServiceNow
• Kissflow
• Nintex
• Pega
• Appian
• Bonita BPM
• Camunda

E-signature + approval features

If you need sign-off as part of approval:

• DocuSign
• Adobe Sign
• Dropbox Sign

What to choose

• Small team / simple approvals: Power Automate, Zapier, Monday.com
• Contract-heavy or regulated documents: DocuSign CLM, Conga, Adobe Sign, M-Files
• Enterprise / multi-step workflows: ServiceNow, Appian, Nintex, Camunda

If you want, I can also recommend the best tool based on your setup, like:

• Microsoft 365
• Google Workspace
• Legal/contracts
• HR forms
• Finance/purchase approvals