Which document platform is best for remote teams?

The “best” document platform for remote teams depends on what your team needs most, but here’s the short version:

• Google Workspace (Docs/Drive) — best for most remote teams that need real-time collaboration, simple sharing, and easy setup.
• Microsoft 365 (Word/SharePoint/OneDrive) — best if your team already uses Microsoft tools and needs stronger enterprise controls.
• Notion — best for teams that want docs + knowledge base + lightweight project management in one place.
• Confluence — best for larger teams that need structured internal documentation and engineering/product workflows.
• Dropbox Paper / Coda — good alternatives for collaborative docs, but usually less common as a company-wide standard.

Best overall for remote teams

Google Docs / Google Workspace is usually the best default choice because it offers:

• real-time editing
• easy commenting and suggestions
• simple sharing permissions
• strong search and cloud access
• low friction for external collaboration

If you want an internal wiki-style system

Choose Notion or Confluence:

• Notion: more flexible and user-friendly
• Confluence: better for scale, governance, and formal documentation

If security/compliance is a priority

Choose Microsoft 365 or Confluence, depending on your setup.

Quick recommendation

• Small to mid-size remote team: Google Workspace or Notion
• Large enterprise: Microsoft 365 or Confluence
• Engineering-heavy org: Confluence or Notion

If you want, I can also give you a side-by-side comparison table based on your team size, budget, and workflow.